FULL SERVICE: WHAT WE CHECK AND WHY

No-one knows your Volkswagen better than we do. So you can relax when your car is in for service, maintenance or repair, knowing it’s in the safe hands of experts who have the latest Volkswagen training and access to our advanced tools and technology.

BOOK A SERVICE


TYRE REPLACEMENT

Benefits of having your tyres replaced:

✔ Improves grip and stopping time, making driving safer

✔ We have the right tyres for your car with a wide choice of competitively priced tyres to choose from (Continental, Goodyear, Dunlop, Fulda, Uniroyal and Mabor).

Why do my tyres need changing?
At the right pressure, the compound rubber and scientifically cut tread patterns add to your car's handling and comfort. Too much wear will affect grip and safety as your car will become harder to handle. Incorrect tyre pressures and/or uneven tyre wear will also increase stopping distances in wet conditions.

What happens if they are not changed?
If your tyre tread is below the legal minimum depth of 1.6mm, your car won't pass an MOT test and you could be fined or get points on your license. But for safety reasons we recommend changing them before the legal limit is reached.

What do we do?
We check your tyres for pressure, tread depth and wear of the pattern. If they need replacing we have a range of different options in stock, depending on your car and type of driving.

How often do they need to be checked?
Every MOT test and service; and regularly by driver.


CAMBELT CHANGE

Benefits of having your cambelt changed:

Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines. Terms and Conditions Apply.

✔ Peace of mind knowing excessive wear to your engine and the risk of snapping of the belt have been minimised and that your engine life is prolonged

✔ We give a 2-year parts and labour warranty on Volkswagen parts fitted after the manufacturer's warranty has expired.

Why does my cambelt need to be changed?
The cambelt is one of the hardest working parts in your engine, driving major parts of the engine and keeping everything synchronised. Changing it prevents snaps, cracks and tears which in turn minimises the risk of major engine damage.

What happens if it's not changed?
The belt can go slack, making it snap or jump. This can cause severe damage to the engine. Your car will break down and could be very expensive to repair.

What do we do?
We strip down the relevant parts of the engine and renew the cambelt and cambelt tensioner. Then we reassemble the engine and road test your car.

How often does it need to be changed?
4 - 5 years (4 years for cars registered before September 2009, 5 years thereafter). This may need to be changed sooner for high mileage drivers.


BULB REPLACEMENT

Benefits of having your bulbs replaced:

✔ Increases your visibility and signals your driving intentions to other drivers

✔ Maintains best possible vision in the dark and poor light conditions such as fog

✔ We promise to fit exterior bulbs bought from us free of charge

Why do my bulbs need to be changed?
Bulbs need changing when they become defective. It's important you check all your lights regularly to ensure road safety. You could be stopped by police if your lights and indicators are not working correctly.

What happens if they are not checked?
If a headlight is out, you won't be able to see the road ahead properly. If a brake light is out the person following you may not stop in time. You could also be stopped by the police and issued with a fixed penalty or vehicle defect rectification notice.

What do we do?
We'll check all your bulbs to ensure they're working correctly, free of charge. We'll tell you if any need replacing and usually we replace them free, as part of our Service Promise. We'll give competitive quotes for other types of bulbs, such as LED or Xenon lights.

How often do they need to be changed?
Replace when faulty.


BRAKE PADS AND DISCS

Benefits of having them changed:

​ Peace of mind, knowing your brakes are in good working order to keep you (and other road users) safe

​ Special offer prices with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines.Terms and Conditions Apply.

Why do my brake pads and discs need to be changed?
When you brake, the brake discs that rotate with the wheels are gripped by brake pads, slowing the car down. Both discs and pads can become worn and corroded, so it's vital they are checked regularly for your safety.

What happens if they are not changed?
If your brakes aren't maintained regularly you won't be able to brake as efficiently. As well as reduced stopping power, worn or corroded brake parts can make your car vibrate and become really noisy.

What do we do?
We measure the brake pad wear level. If the pads or discs are worn, corroded or warped we will let you know so we can arrange to replace them. It is not always necessary to remove the wheels to check the brake pads (pad wear/thickness, disc condition), but where a further detailed inspection is required (or if the wheel does not allow full visibility) the wheel(s) may be removed.

How often do they need to be checked?
At least once a year.

BRAKE FLUID CHANGE​​

Benefits of having my brake fluid changed:

​ Prevents contamination that could lead to a more expensive repair

​ Peace of mind knowing you'll be able to stop effectively

​ Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines. Terms and Conditions Apply.

Why does my brake fluid need to be changed?
Brake fluid must withstand operating temperatures of up to 230°C but over time absorbs water which boils at 100°C. As the water boils, it turns to compressible vapour which means you won't be able to brake as efficiently.

What happens if it's not changed?
If too much moisture builds up, the brake fluid can boil while you're braking, seriously affecting performance. It can cause the brakes to fail. A spongy feel to the brake pedal shows you this has started to happen.

What do we do?
We check the level and look for leaks. We drain the system and fill it with new brake fluid. We test the system and record it in your service book.

How often should it be changed?
At year 3 and every 2 years after that


BATTERY REPLACEMENT

Benefits of having your battery changed:

Peace of mind knowing your battery is holding its charge and will start reliably

We promise to match any like-for-like written quote for service, maintenance and repair using Volkswagen Genuine Parts™ from any garage within 5 miles

We test your battery using a Volkswagen special tool which measures actual battery performance versus specified battery performance levels. It will also predict future battery life, so you can replace your battery before it fails.

Why does my battery need to be changed?
A fully charged battery supplies around 12.6 volts. If this falls to 12.0 volts, the state of charge drops from around 100% to around 25%. Conductivity is reduced by low temperatures, so if your battery is not holding its charge your car may not start in cold weather.

What happens if it's not changed?
Sludge builds up in the bottom of the case and can short the cell out. Deep discharges, heat, vibration, over-charging, under-charging or non-use all speed up the ageing process. In the end, if not replaced the battery will fail, and one day your car won't start.

What do we do?
We check the battery's ability to hold its charge. We may need to replace the battery if it's not holding a charge, or look at why it's not charging when you drive.

How often does it need to be checked?
At every service.


AIR FILTER REPLACEMENT

Benefits of having the air filter changed:

✔ Optimised engine performance and fuel economy

✔ Maintains the mechanical integrity of the engine

Why does it need to be changed?
Your air filter stops dirt and dust particles entering the engine. Just like your vacuum cleaner, it needs to be kept clean to work properly.

What happens if it's not changed?
Fresh air is vital for your car's engine to perform well. If the air filter is not replaced when needed it could lead to a drop in performance as the engine tries to 'breathe' through a dirty filter. Your car could then be difficult to start.

What do we do?
We remove the old filter; check and clean the housing and hoses; then fit a new filter.

How often does it need to be changed?
Changing it is part of a major service.


AIR CONDITIONING SERVICE

Benefits of having your air con serviced:

✔ Our fixed price air conditioning service includes a system refresh

✔ Keeps you fresh, alert and safer

✔ Maintains the mechanical integrity of the system

✔ Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines*.

Why does it need to be serviced?
Your air conditioning system can lose up to 10 percent of its gas each year. Unless it's replaced the system will be less able to keep you cool and refreshed.

What happens if it's not serviced?
The system will continue to lose gas, become less efficient and lead to increased fuel consumption. It will eventually fail and need replacement parts.

What do we do?
We drain and recharge the system; check hoses, filters, belts and connections; and make sure the compressor and condenser are working correctly.

How often does it need to be serviced?
Volkswagen recommends every 2 years.


AIR CONDITIONING REFRESH

Benefits of having air con refreshed:

✔ Removes any bacteria and bad smells from the system, leaving the air clean and fresh

✔ Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines. Terms and Conditions Apply.

Why does my air conditioning need to be cleaned?
Your air conditioning system can become full of bacterial and fungal contamination. A refresh treatment disinfects the evaporator and air ducts safely and effectively.

What happens if it's not cleaned?
Bacterial build-up in the ventilation system not only smells bad, it leads to poor airflow. This means you breathe in bacteria and allergens which could irritate your eyes and nose.

What do we do?
Our experts technicians give you air conditioning system an ultrasonic anti-bacterial and odour treatment that eliminates microbial, fungal and bacterial contamination.

How often does it need to be cleaned?
Every 12 months.


EXHAUST REPLACEMENT

Benefits of having my Exhaust changed:

​ Ensures exhaust fumes are channelled away from the vehicle and do not enter the cabin

​ Ensure optimal engine performance and fuel efficiency

​ Keeps engine/combustion noises to a minimum

Why does my exhaust system need to be changed?
Exhausts systems are designed to reduce harmful emissions, reduce engine/combustion noise whilst channelling the fumes away from the vehicle to ensure no fumes enter the vehicle cabin whilst driving. Exhaust systems can corrode under normal conditions and is therefore subject to wear and tear. which could result in leaking joints or broken hangers and excessive noise.

What happens if it's not changed?
An exhaust that has failed can not only be noisy, reduce engine output and fuel efficiency, but exhaust fumes could enter the vehicle cabin making the occupants feel drowsy.

What do we do?
We check the exhaust system for leaking joints, excessive noise and corrosion, broken hangers and weak rubber mountings.

How often does it need to be changed?
How long your exhaust lasts depends on how far and how often you drive your car rather than the length of time it has been fitted. For example, lots of short journeys would tend to create greater exhaust corrosion than cars that primarily drive long distances.


FOUR WHEEL DRIVE ALIGNMENT

Benefits of having four-wheel alignment done:

✔ Fuel economy and road handling are improved

​ Bumps are more efficiently absorbed for a smoother ride

​ Uneven tyre wear is reduced

Why is it required?
To ensure even tyre wear and correct handling of your car. This should be done if you're worried about uneven wear or the effects of an impact you've had (hitting the kerb or a pothole, for example).

What happens if it's not checked?
Your car may pull to one side, the steering wheel may vibrate and you may have to keep adjusting the steering to keep your car travelling straight.

What do we do?
We perform an Express Visual Check (EVC) for wear and tear. We then check the tracking, caster, camber and thrust angle of your wheels on our Four Wheel Alignment machine, adjusting anything as required. We then retest your car and road test it before giving you an accurate diagnostic print-out.

How often does it need to be checked?
When necessary.​


PETROL ENGINE SPARK PLUG REPLACEMENT

Benefits of having spark plugs changed:

✔ Your Volkswagen will continue to start reliably

✔ Optimised engine performance and fuel economy

Why do they need to be changed?
Spark plugs operate in an extreme environment of high temperatures and high pressures. Over time they degrade and become less efficient.

What happens if they are not changed?
A powerful electric spark is needed to ignite the mixture of fuel and air in your engine. If a spark plug is used too long it is less able to ignite this mixture, leading to an inefficient engine and lack of performance. This can cause potential engine damage and means you use more fuel.

What do we do?
We remove the spark plugs from the engine, inspect them (they can tell us a lot about how your engine's performing) and replace them with new ones.

How often do they need to be replaced?
We replace them at every major service.



SERVICE

Benefits of having your car serviced regularly:

​ You have peace of mind that your car is in good condition

​ You will have a Volkswagen service history recorded with a Volkswagen stamp in your service book

​ You can pay for your servicing using a Service Plan

Why does my car need servicing?
Having your car serviced regularly will ensure it stays in peak condition, making sure you get optimum performance and endurance from all components.

What happens if it's not serviced regularly?
Your car's reliability and efficiency may be affected. And without a regular check, problems may go unnoticed, resulting in higher repair costs. Also, you don't get a Volkswagen stamp in your service book, which can affect the price that buyers are willing to pay for your car when you want to sell it.

What do we do?
Volkswagen trained technicians, using specialist tools and technology, carry out the recommended service, tailored to your car. We will replace the filters and lubricants specified and road test your car before recording the service in your service book.

How often does it need to be serviced?
Most Volkswagens:
Fixed service regime 10,000 miles/ 12 months

Longlife Servicing:
When service indicator light is on


CONSTANT VELOCITY BOOT REPLACEMENT

Benefits of having your CV boot replaced:

✔ Protect the CV joint from failure, giving you a smoother, quieter drive

✔ You will satisfy an MOT test requirement, keeping you legal and safe

✔ We give a 2-year parts and labour warranty on Volkswagen parts fitted after the manufacturer warranty has expired.

Why does my constant velocity boot need to be changed?
The constant velocity (CV) joint transmits gearbox speed evenly to the wheels. It needs to be well lubricated and protected by the CV boot which surrounds it, keeping lubricating grease in and moisture and dirt out. If the CV boot is worn or damaged, the CV joint will become noisy and less effective.

What happens if it's not changed?
If the boot is damaged, lubricating grease will be lost. Dirt and water will get into the joint and corrode the internal bearings. The CV joint could fall apart, which would make your car dangerous to drive. It's also an MOT test requirement that it is in good condition.

What do we do?
We check the CV boot is in good condition. If it needs replacing we access the CV joint and then refit a new CV boot, re-greasing the joint at the same time.

How often does it need to be checked?
At every service and MOT test.


DIESEL FUEL FILTER REPLACEMENT

Benefits of having my diesel fuel filter replaced:

✔ Maintains the mechanical integrity of the engine

✔ Optimised engine performance and fuel economy

✔ Included in a major service. Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to and including 2.0 litre engines.

Why does my diesel fuel filter need to be replaced?
Your engine's fuel filter removes dirt, rust, water and other contaminants from the fuel entering the engine. Filter could become blocked if not replaced at the prescribed interval.

What happens if it's not replaced?
Clean fuel is vital for your car's engine to perform efficiently. Failure to replace the fuel filter when needed could lead to a drop in performance and could mean your car won't start.

What do we do?
We remove the filter from the fuel system and replace it with a new one.

How often does it need to be checked?
At the recommended age or mileage limit.


DSG TRANSMISSION OIL & FILTER CHANGE

Benefits of having my DSG oil and filter changed:

✔ Keeps your warranty valid for any repairs to parts related to the gearbox

✔ Saves on costly gearbox repairs

✔ Improves your car's performance

✔ Special offer price with our Fixed Price Servicing for Volkswagen 3-15 years old, up to 2.0 litre engines.

Why does my DSG transmission oil and filter need to be changed?
This sophisticated piece of engineering needs regular oil changes. The smooth two-clutch system is computer-controlled with very fine engineering tolerances. If the gearbox oil is dirty it will damage the other parts and affect the performance.

What happens if it's not changed?
Dirty oil can overheat the gearbox or cause the clutches to burn out. This will lead to poor gear selection, loss of power and transmission failure.

What do we do?
We check the gearbox for leaks, drain it and replace the oil filter* before filling it with high quality gearbox oil to Volkswagen approved standards.

*Only on applicable vehicles

How often does it need to be changed?
The oil, every 40,000 miles, the filter may need to be changed as well.


SHOCK ABSORBER REPLACEMENT

Benefits of having shock absorbers replaced:

​ Maintains your ability to stop safely in a straight line

​ Reduces stress on other mechanical parts helping them last longer

​ Ensures that shock absorbers continue to do their job of absorbing pressure from bumps, making the car comfortable and safe to drive

​ Prevents wear on the chassis, which can lead to further issues

​ We give a 2-year parts and labour warranty on Volkswagen parts fitted after the manufacturer's warranty has expired.

Why do my shock absorbers need to be changed?
Shock absorbers use hydraulic fluid to dampen the rebound of the suspension springs when you drive over a bump or hole. Without them your car would bounce around and be hard to control. A good shock absorber also prolongs the life of other suspension parts and drive systems such as the springs and tyres.

What happens if they are not changed?
If your shock absorbers fail your car will be very unstable and difficult to drive. A worn or leaking shock absorber can affect the safety of your braking and handling. No surprise then that they are a legal requirement and checked in your MOT test.

What do we do?
We check for worn and leaking shock absorbers whenever we service your car. If any one isn't working correctly we tell you it should be replaced.

How often do they need to be checked?
At every MOT test and service.


WIPER BLADE REPLACEMENT

Benefits of having your wiper blades replaced:

✔ Genuine Volkswagen wiper blades are designed for your car and the curve of the windscreen to avoid lifting and/or noise. So you can see clearly even in bad conditions and drive safely

✔ We promise to fit wiper blades (average part price less than £16) bought from us free of charge.

Why does my wiper blade need replacing?
The correct size of wiper blade for your windscreen is the only way to keep it clear. Blades are made of rubber, so they wear over time and become less effective. You may not notice they are worn until your visibility is affected.

What happens if they are not replaced?
If the wiper blades don't make proper contact with the windscreen, you'll get streaky or unwiped areas, which makes it hard to see the road ahead. It is also part of your MOT test to have your wiper blades in good condition.

What do we do?
We check the wiper blades and if they are worn or broken we will let you know before replacing them for you.

How often do they need to be checked?
At every MOT test.

VOLKSWAGEN FULL SERVICE ENQUIRY

Marketing Preferences

We would like to stay in touch with you to keep up to date with our latest product news, marketing services and offers. If you would like to receive future information by any of the methods below, please indicate by selecting the option. All information provided will be used and processed in accordance with our Privacy Policy. For more information please see our Privacy Policy.

Privacy & Terms


PRIVACY POLICY


PARK’S DATA PROTECTION & PRIVACY STATEMENT




Park’s Motor Group* is committed to the protection, safe storage and the appropriate use of any personal information you may choose to share with us.


This statement describes:

  • what types of information we collect from you,
  • how it is used by us,
  • how we share it with others,
  • how you can manage the information we hold and
  • how you can contact us.
Park’s Motor Group shall always give you the option not to receive marketing communications from us. We will never send you unsolicited ‘junk’ email or communications. We do not sell your information to third parties. We do work closely with our selected partners. Including the manufacturer’s we represent, our finance partners and our peace of mind insurance product provider AutoProtect. These organisations help us to provide you with the information, products and services that you request from us. We will on occasion forward, transfer and or send your information to these organisations in order to facilitate your requests and or instructions.

For example: Park’s Motor Group will forward your personal information to BMW, the DVLA and BMW Financial Services in order to facilitate the purchase of your vehicle. Should you wish to purchase a GAP policy, we will also forward your details to AutoProtect, so that policy can be set up, registered and administered.

The contents of this policy may be amended, reviewed and updated timeously. Therefore, it is our recommendation that you regularly review this page to ensure that you remain satisfied to share your personal information with Park’s Motor Group.

What Information Do We Collect?

We only collect information which is necessary, relevant and adequate for the purposes shown and identified to you.

We collect information about you and or your vehicle when you, purchase, hire, enquire, use, visit Park’s Motor Group, branches, websites, and our After Sales and Parts centres.

We collect the following categories of personal information in order to implement our business objectives and to facilitate the purchase of products and or services that you have indicated.

  • Name (including title);
  • Address;
  • Phone number, including mobile phone number.
  • Date of birth (to ensure that you are eligibility)
  • Email address;
  • Affordability information
  • Vehicle information (including registration number, VIN, service reminders, mileage and warranty repair information, SAT NAV information and in drive analytics and driving style);
  • The date and time you used our services;
  • The pages you visited on our website and how long you visited us for;
  • The internet browser and devices you are using.
  • Cookies, (for more information please see our Cookie Policy);
  • Details of any transactions between you and us or any authorised repairer;
  • Where you engage with us in a business context, we may collect your job title, company contact details (including email addresses), fleet size and company details;
  • Select Voice recordings of telephone calls;
  • “Live chat” records; and
  • Any information within correspondence you send to us.
  • Interests, hobbies, and media preferences
How Do We Use This Information?

Park’s Motor Group will only process information that is required for the purpose for which it has been collected.

You will always have the option to unsubscribe from Park’s Motor Group’s (any of its companies and subsidiaries) marketing communications. It is also your option not to receive marketing communications and you can withdraw your consent at any stage. We will not share or sell your personal information with anyone else who may send unsolicited marketing. There are a variety of ways in which we may use, store or process your personal information.

Consent

In the circumstances where your consent has been provided, we may use and process your information to:

  • Contact you from time to time about promotions, offers, events, products, services or information which we think may be of interest to you from Park’s Motor Group and our manufacturer partners.
  • To share your personal information with our third party partners, so that they can contact you with marketing information about their promotions, offers, events, products and services (we will, of course, give you details about these third parties before you give your permission for us to send information to them).
Contractual Performance

We may use and process your personal information where it is required and or essentialin order to perform or complete a contract (or contractual elements) with you and to fulfil and complete your orders, purchases, services and other transactions entered into with us (or one of our authorised repairers or selected partners).

Legitimate Interests

We may collect, use and process your personal information as detailed below where it is necessary for Park’s Motor Group to carry out actions, processes, services and activities for which it is in our legitimate interests as an organisation to do so.

Processing Necessary To Support Customers With Sales And Other Enquiries

  • To respond to customer correspondence (telephone calls, emails, letters, live chats, social media) and to address the instructions and requests made by customers (for example: test drives, service requests, brochure requests or information about specific vehicles);
  • To provide vehicle support, aftersales servicing, parts, and services (for example warranty and MOT services);
Processing Necessary For Us To Respond To Understanding Customers’ Needs

  • To analyse, assess and improve our products and or services so that your interaction with our website, our members of staff and our branches are more useful and enjoyable, professional and proficient.
  • To undertake analysis and research (including contacting you with customer surveys) so that we can better understand you as a customer and provide tailored offers, products and services that we think you will be interested in. We will only send marketing communications to you if you have provided your consent for us to do so or which we have obtained in the ways mentioned within this policy;
  • In some cases we may use methods to analyse, combine and evaluate information that you have provided to us. We collect and analyse this information so that we can deliver the most appropriate customer experience and journey to you by tailoring and making appropriate all our service and messages (for example, when your vehicle indicates a service is due);
Processing Necessary For Us To Promote Our Business, Brands And Products, Services And Measure The Effectiveness And Influence Of Our Marketing Campaigns And Strategies.

  • To send you marketing information from time to time (where appropriate) after you have purchased a product or service from us or made a purchasing enquiry, closed your browser with items in your shopping basket or requested a test drive, brochure, quotation, valuation or other information of interest. We will only contact you with information about our own products and services (and solely in a manner compliant with the GDPR), which we consider may be amenable to you. The option to object to us sending you these types of information at any time remains with you.
  • To contact you from time to time with marketing information (unless you object) if you have expressly indicated to us that you are acting on behalf of a business and or a professional capacity or where we have obtained your business contact details from an online or public business directory. In relation to any such information we send by email or SMS, we will include an option allowing you to object to receiving future messages by unsubscribing;
  • To contact you with targeted advertising delivered online through social media and other platforms operated by other companies, unless you object. You may receive advertising based on information about you that we have provided to the platform or because, at our request, the platform has identified you as having similar attributes to the individuals whose details it has received from us. To find out more, please refer to the information provided in the help pages of the platforms on which you receive advertising from us;
  • To identify and record when you have received, opened or engaged with our website or electronic communications (please see our Cookie Policy for more information);
  • To administer competitions and promotions (held and entered into on various platforms, including social media) that you enter with us from time to time and to distribute prizes;
  • Processing necessary for Park’s Motor Group to operate the administrative, procedural and technical aspects of our business efficiently effectively and professionally.
  • To verify the accurateness of information that we store, process and document about you;
  • For network and information security purposes. In order for Park’s Motor Group to take steps to protect and secure your information against loss, damage, theft or unauthorised access;
  • To allow Park’s to comply with a request from you in connection with the exercise of your rights available under the GDPR (for example where you have asked Park’s not to contact you for marketing purposes, we will keep a record of this on our no contact lists in order to be able to comply with your instruction(s));
  • To inform and advise you of updates to our terms and conditions and policies.
Legal Obligation

We may and can process your personal information to comply with our legal, legislative and regulatory requirements (for example to registering and taxing your vehicle with the DVLA).

Vital Interest


There are certain situations and circumstances in which Park’s Motor Group will require to process your personal information to contact you if there is an urgent, product, service, after sales, MOT related issue, safety or product recall notice and we must inform you of it.

How Do We Share This Information?

We do not sell your personal information to third parties. We may from time to time release your information to the following categories of companies or organisations to which we pass the responsibility to handle services on our behalf:

  • The vehicle manufacturers we represent,
  • The finance providers we represent,
  • Our insurance product provider,
  • Our customer contact centres,
  • Mobility and car hire providers,
  • Direct marketing communications agencies and consultants,
  • Mandatory manufacturer appointed market research and market analytics service providers,
  • Our legal and other professional advisors.
We may also share your information with external third party repairers, maintenance and service providers and suppliers in situations where we need to pass your information to them in order to manage any request, instruction or complaint you have made to us. For example, where you have requested a test drive, we will need to share your personal information with a particular manufacturer and branch so that they can contact you to arrange for the test drive to take place.

Third Party Partners

We take steps to ensure that any third party partners who handle your information comply with data protection legislation, the GDPR and any updates and amendments of said legislation and protect your information to the same standards that we enforce. We only provide personal information that is required for the third party to provide the product and or service that they are undertaking on our and your behalf. We can and have the option to carry out any necessary due diligence checks on our third party partners to assess their data protection preparedness.

There are circumstances where we distribute your information with our Holding Company (or other companies within our Group, including Park’s of Hamilton (Coach Hirers) Limited) in order to fulfil orders, transactions, handle complaints or provide you with a service or information that you have requested. Park’s Motor Group may use your information to provide you with information and carry out their obligations arising from contracts you enter into with them.

For a full list of these manufacturers please visit our website www.parks.uk.com.

Data Transfer

We do not transfer any information we hold about you out with the European Union / EEA.

How Long Do We Keep Your Information For?

In general we will not hold your personal information in an identifiable format (physical or electronic) for any longer than is necessary. If you are a customer or otherwise have a relationship with us we will hold personal information about you for a longer period than if we have obtained your details in connection with a potential relationship.

  • If a customer transacted with us, for example bought, hired or leased a product and or service from us, provided consent for marketing our retention period will be 7 years.
  • If a customer transacted with us, for example bought a product and or service from us, but did not provide marketing consent our retention period will be 42 months.
  • If a customer does not purchase a product and or service from us, but provides their personal information, in relation to a test drive, brochure, valuation, quotation or any other information application on any of our products or services the retention period will be 18 months. Unless during that period we form a relationship with you. For example, you purchase or lease a vehicle or make use one of our services. We hold your personal information for this period to give us an opportunity to form a relationship with you.
  • In addition, we hold your personal information for the aforementioned periods of time to initiate, bring or defend legal matters. Our relationship may end for a numerous reasons including where the vehicle warranty or lease expires, or we have been made aware that you no longer own or drive a particular vehicle.
The only exemptions to the periods mentioned above are where:

  • Legislation and regulation requires us to hold your personal information for a longer period, or delete it sooner;
  • Where a complaint or concern has been submitted regarding a product or service provided by us, in which case we will retain your information for a period of 6 years following the date of that complaint or query; or
  • You exercise your right to have the information erased (where it applies) and we do not need to hold it in connection with any of the reasons permitted or required under the law
How Can I Manage The Information We Hold About You

You have the right as an individual to access the personal information that we hold about you and make corrections if necessary.You also have the right to withdraw any consent you have previously given us and ask us to erase information we hold about you.You can also object to us using your personal information(where we rely on our business interests to process and use your personal information).

You have a number of rights in relation to your personal information under the General Data Protection Regulation (GDPR). In relation to most rights, we will ask you for information to confirm your identity and, where applicable, to help us search for your personal information. Except in rare cases, we will respond to you within 30 days following receipt of any request.

You have the right to:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling (we do not engage in any automated decision making and profiling).
To clarify, the above mentioned rights and how they operate in practice:

  • Ask for a copy of the information that we hold about you;
  • Amend and revise your information;
  • Withdraw your consent (where Park’s Motor Group relies on it).
  • Challenge our use of your information (where we rely on our legitimate interests to use your personal information) provided we do not have any continuing lawful reason to continue to use and process the information. When we do rely on our legitimate interests to use your personal information for direct marketing, we will always comply with your right to object;
  • Erase your information (or restrict the use of it), provided we do not have any continuing lawful,contractual or legitimate reason to continue to use and process that information;
  • Transfer your information in a structured data file (in a commonly used and machine readable format), where we rely on your consent to use and process your personal information or need to process it in connection with your contract.
Exercise of Rights

You can exercise the above rights and/or manage your information and consents by contacting us using the details below:
By visiting our website www.parks.uk.com/data-preferences/

Post: Park’s Motor Group, Data Protection Officer, 14 Bothwell Road, Hamilton, ML3 0AY.

Email: TCF@parks.uk.com or data@parks.uk.com

Phone: 01698 303 900

If you have any specific data protection concerns or a complaint, you can address it to our Data Protection Team at data@parks.uk.com

*Including all of its companies, subsidiaries (inc Coach Hirers) and holding companies.

The Information Commissioner (ICO)

If you are unsatisfied you have the option to submit a complaint with a data protection regulator in a country where you work or live or where your data protection rights have been infringed. The contact details for the Information Commissioner’s Office, the data protection regulator in the UK, are mentioned below:

Post:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Call: 0303 123 1113 | Email: casework@ico.org.uk